FY2019 FOA Technical Assistance Webinar: Youth Engagement in Sports (YES Initiative)


SONSIERE: Good
afternoon everyone, and welcome to the
Office of Minority Health and the Office of Women’s Health
Technical Assistance Webinar for the Youth
Engagement in Sports, a collaboration to
improve adolescent physical activity and nutrition, otherwise known as
the YES Initiative. I am Sonsiere Cobb-Souza, the Director of the
Division of Program Operations in the Office of Minority Health at the U.S. Department of
Health and Human Services. For our webinar today,
we have four presenters. Our first presenter
is Dr. Felix Lorenzo, Project Officer in the
Office of Minority Health. He will be followed
by our second presenter, Dr. Beth Collins-Sharp, who is a division director in the Office of Women’s Health. Our third presenter
today is Miss Tish Hall, who is the Project Officer in the Office of Minority Health. And our final presenter
today is Dr. Scott Moore, the Director of the
Office of Grants Management for the Office of the
Assistant Secretary for Health. After our last presentation, we will begin with a
question and answer segment of today’s webinar. We encourage you
to submit questions via the question
section of the toolbar on the right of your screen. Please submit your questions
throughout the webinar. Your questions
will be placed in queue to be answered after
the last presentation. Now, we will begin our
segment this afternoon with our first
presenter, Dr. Felix Lorenzo. DR. LORENZO: Next slide. Next slide please. Hello everyone. Thank you for joining us today. The Office of Minority Health and the Office of Women’s Health jointly announce
this opportunity for fiscal year 2019. The Youth Engagement
in Sports Collaboration to Improve
Adolescent Physical Activity and Nutrition, YES Initiative, in support of
Executive Order 13824, intends to increase
youth participation in sports, and reduce barriers to play while aligning with
HHS strategic goal two: protect the health of
Americans where they live, learn, work, and play. Next slide please. The administration
recognizes the benefits of youth sports participation, physical activity,
and a nutritious diet in helping create
habits that support a healthy lifestyle and
improve the overall health of the American people. Under this Executive Order, HHS has been
tasked with developing a national strategy to expand children’s
participation in youth sports, encourage regular
physical activity, including active play and promote good
nutrition for all Americans. The national
strategy shall focus on children and
youth and communities with below average
sports participation, and communities
with limited access to athletic facilities
or recreational areas. Specifically,
the strategy should one; increase
awareness of the benefits of participation in sports and regular physical activity, as well as the
importance of good nutrition. Two; promote private and
private-sector strategies to increase
participation in sports, encourage regular
physical activity, and improve nutrition. Three; develop
metrics that gauge youth sports participation
and physical activities to inform efforts that
will improve participation in sports and
regular physical activity. And four; establish a national and local strategy
to recruit volunteers who will encourage and support youth sports participation and regular physical
activity through coaching, mentoring,
teaching, and administering athletic and
nutritional programs. Next slide please. Given the focus
we just discussed, there’s a natural alignment between that mission
and that of our office, which is to improve the health of racial and ethnic
minority populations through the
development of policies, programs that will help
eliminate health disparities. Next slide please. Along that mission, OMH
prioritizes a broad portfolio, which includes topics
such as chronic diseases, infectious diseases,
injury, access to care, and environmental health. Moreover, we focus
on specific activities to align with HHS strategic
goals and initiatives, such as the opioid
epidemic and sickle cell. We address underlying factors, so really looking at
social determinants of health. And lastly we
identify solutions that are effective,
scalable, and replicable through our partnerships in order to
highlight health disparities. Now, I want to turn it over to Dr. Collins-Sharp from OWH. DR. COLLINS-SHARP:
Next slide please. Good afternoon, and greetings from the
Office of Women’s Health. We’re very pleased to
be part of this endeavor, because it fits so well
with our vision and mission. As you can see, our vision is that
all women and girls achieve the best
possible health, and our mission to
provide national leadership in coordination to
improve the health of women and girls
through policy, education, and innovative programs. Next slide. We’ve had a long-
standing interest in this area of
girl’s engagement in sports. We have a history of partnering with the President’s Council on Sports Fitness and Nutrition, and we’re
currently participating in the federal planning of a National
Youth Sports Strategy. We have longstanding interest in minority health
of women and girls, and physical activity and
health and women and girls. And one activity
that I’ll point out is an exploratory article that was
published online in 2017, and in print in 2018. If you’d like to learn
more about our office, you’re welcome to
explore our two websites, girlshealth.gov
and womenshealth.gov. Thank you. SONSIERE: Next slide please. By now you should
have had the opportunity to go to grants.gov and review the full funding
opportunity announcement. We will cover some of the
high components of the FOA, and to provide
background information regarding the next steps. The YES
Initiative’s primary outcome. OMH and OWH expect
the YES Initiative to address and show results in the following
primary outcomes for racial and ethnic minority and socioeconomically
disadvantaged youth. Number one; we ask
that you increase, or show increase
in participation in physical activity
for youths who do not meet the current physical activity
guidelines as baseline. Two; improve physical
literacy for their population, and three; increase
consumption of dark green, orange, and red vegetables,
and whole fresh fruits, and decrease consumption
of sugar-sweetened beverages. In addition, OMH and OWH expect the YES Initiative
grantees to result in development of
action plans for ensuring the sustainability
of highly successful collaborative
partnerships and strategies. OMH will fund YES
Initiatives annually for a project
period of up to two years, and a limited competition
among YES recipients making satisfactory
progress will be considered for a third year of
funding to implement their sustainable plan. Next slide please. The YES
Initiative applicant to seek to support programs or projects that address the HHS priority to expand youth
participation in sports and encourage
regular physical activity, especially for youth
populations with lower rates of sports participation, and in communities
with limited access to athletic facilities
or recreational areas. YES Initiative
applicants should address unhealthy physical
activity and nutrition behavior in racial, ethnic minority, and socioeconomically
disadvantaged youths, including specifically, girls. We also ask that applicants
address opportunities to learn skills
and gain experiences that contribute to
more positive lifestyles and enhance their capacity to make healthier life choices. YES intends to identify
effective collaborations and/or existing community
organizational partnerships that aim to
improve physical activity and nutrition in the
identified population. And last but not least, YES project will
develop and implement sport fitness programs based on successful
evidence-based practices for youth engagement,
using an experimental design and resulting in
the identification of sustainable models. YES project will
implement programs that will serve a
minimum of 130 males and/or females
in sixth, seventh, and eighth grades over
the course of two years. Next slide please. Each applicant
under the YES Initiative must serve as the lead agency for collaborative partnership. The lead agency
will be responsible for the implementation and
management of the project, and serve as the fiscal agent for the awarded federal grant. The collaborative
partnership should include, but is not
limited to the following: institutions of
higher education, local school districts, community and
faith-based groups, sports and
recreation organizations, public health entities, and community health centers. Each should have a defined
role and/or responsibility to the goals and
objectives of the project. YES grant
programs should strive to demonstrate the effectiveness of these collaborations. Applicants for
funding will be expected to meet each of the
following expectations covered in the following areas: programmatic
personnel and safety, expanding access,
and sustainability. Next slide please. YES applications
should include plans to implement the following
programmatic sections. Plans to implement
sports programming that provides youth
with an opportunity to sample different
types of sports activities. You should also implement
programs, sports programs, that allow youths
of all ability levels to equally participate
and that your programs do not require try-outs, or performance-based
exclusion of any participant. We also ask that you
implement nutrition programming that facilitates
healthy eating habits. A regular
schedule of programming that allows youth to complete at least 60 minutes per day of moderate to vigorous
intensity physical activity during programming. This is a part of
the Physical Activity Guidelines for America, which the link is provided here. We also ask that you
offer practice play experience that is designed to
match the age, ability, developmental needs, and the physical level of
the participating youths. And we also ask that
you administer baseline and periodic assessment
of youth participation in sports. Next slide please. Under personnel and
safety expectations, YES applicants should require, or are required to
submit a developed policy to ensure that all
personnel interacting with youths are
trained in advance of any interactions
with youth participants. We also ask that
you require all coaches to complete training aligned with Shape
America’s National Standards for Sports Coaching, or require training designated
by your registered lead. Next, we ask that
each coach complete the Centers for
Disease Control and Prevention Heads Up to Youth Sports
Concussion Training Course, or a comparable course. Links are also provided
for both of these in the FOA. Please also
consider any required gear or protective gear, appropriate equipment for
safety sporting activities prior to
activating your program. We also require the development of a policy that
ensures all program personnel comply with state statutes of mandatory reporting of suspected child maltreatment
to an appropriate agency, such as Child
Protective Services, a law enforcement agency, and/or the state’s toll-free child abuse reporting hotline. We also ask that you
ensure that all participants are healthy enough to play. I.e., we ask that
they are screened during sports physicals, and it would be
an important piece to have a
community health center on board as a partner
to facilitate this piece. Next slide please. In response to expanding access, YES applicants
should create avenues for access for youths
that typically would encounter barriers to play. Some of those barriers could be racial and ethnic minority and socioeconomically
disadvantaged youths, those particularly that
reside in a rural community where there are no or
few youth sports programs. YES applicants should
implement sports programs designed to reduce disparities in participation levels
within geographic regions and communities. Significantly
increase participant race, reduce disparity in
participation rates among these youths, as well as look at the areas defined by zip
code or census tracking that have
sustainably lower levels of sports participation. We also ask that you
reduce or remove barriers, such as financial
pay-to-play programs, equipment costs,
and/or transportation that will prevent youths from socioeconomically
disadvantaged communities from playing. We also ask that
you develop a regular and reoccurring program that retains youth
participants for a minimum of six months. Next slide. Applicants should
create a sustainability plan that provides a concrete set of action steps necessary for maintaining
elements of collaboration that contribute to the successful
outcomes outlined here. One; increase participation
in physical activity among youths
currently not meeting physical activity guidelines. Two; increase physical literacy, and three; increase
consumption of dark green, orange, and red vegetables, and whole fresh fruits
and reduce consumption of sugary-sweetened drinks. Next slide please. So this is the piece that
you all have been waiting for, and it is the award information. It is estimated
that federal funds are available for
the program to fund at a maximum of $4 million. We anticipate a number
of awards being up to 14. The awards ceiling, or the max that each
project can apply for, is $400,000 per budget period. The minimum that
any could come in, including direct
cost, is at $325,000. We anticipate that
projects will begin on September 30th, 2019. The estimated
period of performance is up to two years, but there may be a
limited competition among successful
applicants for a third year of funding. Each budget period
is 12 months at length, so that is 12
months per budget year. And then last but
not least, the type of award that we are
presenting is a grant. Next slide please. The target population is
racial and ethnic minorities, and/or socioeconomically
disadvantaged males and/or females
in sixth, seventh, and eighth grade, particularly those
who reside in communities where no or few youth
sports programs exist. We also ask that you
examine a multi-sport fitness approach
that engages and exposes youth participants
within your cohort to a variety of sports
and fitness activities. Next slide please. Okay, the next
section talks about the application review criteria, and there are six factors that we would like you
to cover or engage in within your applications. The first is the
executive summary and problem statements. We ask that you
provide documentation for the existing
program population that you are addressing, and identify all areas that
are covered in your outline, and that is worth five points. Factor two is the
organizational capacity, and, in this
organizational capacity, we ask that you provide
the extent and documentation of the successful
outcomes of your past efforts and activities with
the target population. We also ask applicants to show where they have implemented, how they can manage, and they will
evaluate the project at hand. Partnerships with
existing organizations should be described
in this section as well. They should show
the completeness and the quality of the
applicant’s description of their partner organizations, and their compliance with
local and state licensure, and accreditation requirements. You should thoroughly
examine or explain the process and procedures to ensure that coaches and
mentors are licensed or accredited in the
target areas that you serve. We also ask that
applicants share information about the
multi-partner approach, which should include
at least two partners, one of them which
should be an institution of higher education. Factor three;
goals and objectives. Goals and
objectives is worth 10 points. The goals and
objectives must demonstrate the extent to
which the project goals and objectives are aligned with the YES Initiative purpose, and the expectations
and to the stated problems that have been addressed, as well as they should ensure that each of the
objectives are written in a smart format, which means that they
are specific, measurable, achievable,
realistic, and timely. And the quality and the nature of the proposed
measures should be demonstrated in this section. Factor four; program plan. This section is worth 40 points. In the program plan, we propose that you
look at the intervention, the plan, and the
project management. We also ask that you look at
the memorandum of agreement, the just-in-time
review board agreement, as well as the transportation
plan and innovation. In this, you should
describe proposed approaches and strategies, of specific activities
for each of the objectives you’ve identified, to the extent to which
the project demonstrates that the intervention
is culturally appropriate for the targeted
communities and the population. We ask that you use
logic and sequencing of the plan
approaches as they relate to the priority
area to be addressed, and the needs of
the targeted community and population. The quality of the
applicant description and documentation and
data demographic information should be consistent
with the target population that you plan to serve. The number of
individuals that the project expects to serve and
the intervention group should also be
appropriately demonstrated, as well as
significant to the population. The proposed number and variety of sports and fitness activities to which the cohort or
the youth participants will be exposed to and engage
should also be described. You should also
define the roles, including staff
reporting channels, and any other proposed
consultants in this section. You should also
provide documentation of all personnel
interacting with youth, having completed and passed
a criminal background check in advance of any interactions with youth participants. As far as the
memorandum of agreement, it should be a signed agreement between the applicant
and all subrecipients or partners working
towards this initiative. The just-in-time
institutional review board will be covered
in the next section, which is worth five points. The transportation plan, which is also worth five points, should be provided so
that a transportation plan for youths in the
participating program have access to safe
travel to the program site and home upon completion. If this is an
after-school program, transportation should be
provided from the school or the facility site, and after the program
from the facility site to the youth participant’s home to avoid any barriers
associated with transportation. Innovation is the last piece of the program plan section, and this section should describe the proposed intervention, represent any
initiatives or innovation of new approaches that is
expected to be implemented and sustainable
through your YES Initiative. Factor five is
evaluation and dissemination, which will be covered next. And the last piece
of your program plan should include the budget. The applicant budget
narrative should be complete and demonstrate a clear
and strong relationship between the stated
objectives, project activities, and the budget. The degree to which
the budget narrative defines the amount of
work should also be explained and we should also expect
to see how much it costs, and justify the
cost for each piece. This should include
staff salary, equipment, and evaluations necessary
to support your project. I will turn the
presentation back over Felix. DR. LORENZO: Next slide please. Your evaluation plan must fully and clearly articulate
the proposed experimental or quasi-experimental
design that will evaluate the impact of the intervention
on program outcomes. Additionally, we ask
that you capture measures of program implementation
process or outcome measures. Even those which are
not identified in this FOA, but may be
relevant to your design in a logic model of
implementation and impact. Furthermore, please
note that applicants will be expected to
ensure that the evaluation plan is implemented at the beginning of the project
in order to capture and document
actions contributing to relevant project
impact and outcomes. Next slide please. As we continue to think
about the evaluation plan, please remember
the following measures needed to capture
process and output data. Your work plan
should reflect items such as a measure
of daily moderate or vigorous physical activity
for youth participants, a measure of the
proportion of youths who meet the level of physical
activity as recommended by the Physical Activity
Guidelines for Americans, and measures of
consumption of dark green, orange, and red vegetables, and whole fresh fruits and reduced consumptions
of sugar-sweetened beverages. For these measures,
please consider baseline and outcome measures,
including your baseline, which will
happen two weeks prior to the program intervention, then at three months after the start of the intervention, and again at six months after the start of the intervention, and every six months thereafter. Next slide please. A good way to
organize everything can be through a logic model. The applicant must
submit with its application a logic model that
specifies and describes the program theory to be
employed in the intervention. All program objectives,
activities, and outcomes must be reflected
in the logic model, and demonstrate that the
proposed project reflects a coherent approach. Please use this tool or other
versions of logic models you might be more familiar with to depict how an
intervention activity is expected to create
short-term, intermediate, and long-term outcomes. Please remember to
note, with detail, the transition
between the resources that go into the program, the actual events or
actions that take place, how they lead to
direct tangible evidence that program
activities took place, and finally, how
they impact the program often expressed in
terms of short-term, intermediate, and
long-term outcomes. Next slide please. I want to take a moment to highlight and
offer clarity and rationale for your selected experimental or quasi-experimental design. In an ideal scenario, you
would have a comparison group that is exactly the same
as the intervention group at baseline. The group might
differ with respect to the exposure of interest, but would be as
similar as possible with respect to other factors that influence the outcome. Some examples
might be the use of internal or
external comparison groups, as well as general
population comparisons. Next slide please. Applicants should
describe how and why the proposed
collaborative partnership should result in recruitment and retention of
youth currently not meeting physical activity guidelines, and achieve
substantial impact on levels of physical activity and consumption of
dark green, orange, and red
vegetables, whole fresh fruit, and sugar-sweetened beverages. It should provide a
participant recruitment and retention
plan that demonstrates an understanding of
likely attrition rates, a risk mitigation plan
for reducing attrition, and that final group
size in the last year of the project is
sufficiently large to detect
significant differences in key outcome variables. Because of the
nature of cohorts, a larger number of
youths should be selected when the grant program commences in order to maintain
sufficient participants throughout the
grant period and detect significant
differences, if present, in key outcomes
during your final year. A power analysis should
determine the group type needed in the last
year of the intervention to detect
significant differences in key outcome variables, such as increased
physical activity, or physical literacy, or meeting physical
activity guidelines. Please note that
the group size needed to detect significant
differences in outcomes between the intervention
and comparison groups may exceed the required minimum of 130 program participants in the intervention group, depending on the type
specified by your application. Next slide please. The applicant must
submit with the application, a signed letter by
the authorized official assuring that if funded, the applicant will
submit an application to an institutional
review board for approval. It is required that the
IRB make a determination whether your
project will be exempt, approved through
expedited review, or approved through
school board review. Next slide please. Finally, we want to
provide a few tools and resources for your planning
and evaluation process. For example, the
strategic framework link is a tool developed
by OMH to help guide, organize, and
coordinate through the use of a logic model, some of the items we’ve
outlined in this presentation. Additionally, other
resources can be instrumental in guiding you towards a
competitive application. I will now turn it
over to Dr. Scott Moore from the Office of
Grants Management. Thank you. DR. MOORE: Next slide please. Thank you. The Office of
Grants Management provides the administrative function
for the grants process, of pre-award and
post-award for OASH. For the most part today, we’ll be talking about
the pre-award process. One of the most
important things to know is submission dates and times. Your application is due
by 6:00 p.m. Eastern Time, on May 31st, 2019. Your submission
time will be determined by the date and time
stamp provided by grants.gov when you
complete your submission. We strongly encourage you
to submit your application a minimum of three to five days prior to the
application closing dates. It is an electronic submission. Things could
potentially go wrong. We want to give you enough time to take a second try at it if there’s
trouble with the system. Something to bear in
mind is that grants.gov may take up to 48
hours to notify you of a successful submission. Again, another reason
to submit your application a minimum of three
to five days early. If you fail to
submit your application by the due date and
time, we will not review it, and it will receive no
further consideration. Next slide please. Eligible applicants under this funding
opportunity include public and nonprofit private entities, and indigenous
human resource providers and communities of color, all of which are
eligible to apply. Some examples of these
include state governments, county governments,
special district governments, public and state
controlled institutions of higher education, Native American
tribal organizations, federally recognized,
public housing authorities, Indian housing authorities, Native American
tribal organizations, other than federally
recognized tribal governments, nonprofits with and
without 501(c)(3) status, private nonprofit institutions
of higher education, and this also includes
for-profit institutions. Next slide please. Cost sharing or
matching is not required under this funding opportunity. Next slide. So the role of,
or the importance of these funding
opportunity announcement, the FOA that we refer to, it is the source
of the information and guidance related
to the applications. We will always refer
back to this document whenever we’re
answering questions or when we’re
applying any of the rules for reviewing your application. Please read the
entire funding announcement. Follow it very carefully. The information
provided in the FOA takes precedence over any other conflicting
information in other documents. Next slide please. To obtain an application
package electronically, access grants.gov
at the link shown, www.grants.gov. You find it by
searching the CFDA number, the catalog of federal
domestic assistance number provided on page one of the FOA. There are two
CFDA numbers for this particular announcement,
93.137 and 93.088. One is for the
Office of Minority Health, and the other is for the
Office of Women’s Health. A very important
feature is to subscribe to the
announcement in grants.gov so you’ll receive
notification of any updates to the FOA, or
supporting documents. This is very important. We had to do an update today on a different FOA
for a different program, and we noticed that
it immediately launched close to 200
announcements to folks who had at least
subscribed to the announcement. Next slide please. OASH requires that all
applications be submitted electronically via grants.gov unless an
exception has been granted. The exception would come from the Office of
Grants Management. The instructions for
getting that exemption are specified in the FOA. If you submit an
application by any other means other than
electronic communication, it will not be
accepted for review. So if you anticipate a
need for an exemption, contact us early. The earlier the better. So all of our
funding opportunities and grant application
packages are made available on grants.gov. Again, that’s www.grants.gov. An application will
not be considered valid until all application components are entered into grants.gov and received by the HHS
Office of Grants Management. According to the deadline
specified in the date section on page one of the FOA, that would be
May 31st at 6:00 pm. Contact grants.gov for
any questions or concerns regarding the
electronic application process. Grants.gov is a
service that’s separate from the Office of
Grants Management. We have no
control over that system. So if you’re having
specific technical issues with the grants.gov
site please contact them. Next slide please. Applications must be
submitted as three files. The first upload is the
entire project narrative. The second upload is the
entire budget narrative, including
supporting documentation described in the budget
narrative content section. Upload three, all
documents in the appendices uploaded in the
attachment section of your grants.gov application, and they’re uploaded as
a single acceptable file. You need to combine the files. Exceptions. The required
standard forms do not apply to the submission
requirements as stated in the
disqualification criteria, which we’ll be discussing. You’ll recognize
the standard form from the federal government, mostly because it
starts with the letters SF. Standard form. Next slide please. Any files that you upload as one of those three uploads, or that are attached to
your grants.gov application must be in one of the
following file formats, either Microsoft
Word, Excel, or PowerPoint, Adobe PDF, or image formats. Jpeg, gif, tiff, or bitmap, so it should be
a standard format. Our office strongly recommends that electronic applications
be uploaded as an Adobe PDF. If you convert to
the PDF document format prior to your submission, you may prevent any
unintentional formatting changes that might occur
with the submission of an editable document. We can’t stress
enough that the Adobe PDF is a strong recommendation. Next slide please. As part of your application, be complete and do
not leave blanks on forms unless the information
is clearly not applicable. The individual
submitting the application forms must have the
legal authority to do so on behalf of the organization. Next slide. To ensure successful
submission of your application, carefully follow the
step-by-step instructions provided in the
grants.gov portal. These instructions
are kept up-to-date and also provide links to
frequently asked questions and other
troubleshooting information. Next slide please. So the elements
of your application, which are listed in the
FOA on pages 77 and 78, is the application
for federal assistance, one of our standard forms. Budget information for
non-construction programs, assurances for
non-construction programs and disclosure of
lobbying activities. Those first four
are all standard forms. They will not count
against your page counts. Also, there will be a
project abstract summary, your project narrative. All of your
project narrative content should be
submitted as a single file. Your budget narrative, and budget narrative
likewise is also submitted as a single file. And then your
appendices, which again, please submit your
appendices as a single, acceptable file as
part of the attachments in grants.gov. Next slide please. Be sure to follow
the project narrative format instructions in the FOA. Your application
will be disqualified if it does not conform
to the format requirements. It’s to your
benefit to make it clear that you are addressing
each of the requirements in your project narrative. Make it easy for the reviewers and the grants management staff to see that
you’ve met the elements. You must double-space
the project narrative pages. You must use 12-point fonts. You should use an
easily readable font, such as Times
New Roman, or Arial. You may single-space
tables, or use alternate fonts, but you must ensure that
the tables are easy to read. For appendices in
the budget narrative, you should use the
same formatting specified for the project narrative. And in your appendix documents, resumes may use
alternate formats that are common
to such documents. Next page please. Next slide. The System for Award Management or SAM as we
usually refer to it. Grants.gov will
reject any submissions from applicants
with non-existing or expired SAM registrations. If you’re registering as
a new entity in sam.gov, you must mail a notarized letter to the federal service
desk, attention sam.gov, registration processing. Your notarized letter
with the details required for registration must be mailed. Your registration
will not be activated until the letter is
submitted and reviewed. If you are a new entity, this requires some
planning on your part. The minimum
timeframe to complete an initial SAM
registration is 30 minutes, but the timeframe for an
applicant’s registration to become active
can be up to 10 days. Please factor this
in in your planning. Remember, we also
recommend submitting your application
three to five days before the application deadline. It may be useful to make a
calendar and work backwards. Also, SAM registration
must be renewed each year. This becomes important
for continuation applications later on. Next slide. The average
timeframe for updates to take effect in
grants.gov is 72 hours, so if it takes up to 10
days for your SAM registration to become active, the SAM database
needs to communicate with the grants.gov database, there could be up
to a 72-hour delay. Again, factor this
into your planning and your timelines. Recommend applicants
check active registration in SAM well before
the application deadline. If you are successful
and receive an award, you must maintain an
active SAM registration with current info at all times during the active award. If you have not complied
with these requirements, OASH may determine
you are not qualified to receive an award, and may use that
determination as a basis for making an award
to another applicant. Should you successfully
compete and receive an award, all first-tier
sub-award recipients must have a DUNS
number at the time you, the recipient,
make the sub-award. And I don’t have the
information with me, but DUNS registration
also takes some time. Next slide please. Costs chargeable to the
award must be allowable, allocable,
reasonable, and be necessary as direct expenses. Indirect costs may be
charged to OASH grants in accordance with
the program regulations and current policies effective at the time of the award. Current requirements
can be found online by a 45 CFR part 75, that’s the Code of
Federal Regulations where we find the uniform
administrative requirements, cost principles,
and audit requirements for HHS awards. Indirect costs may be
included under the regulation, section 75.414. Applicants should
indicate which method or rate is used for this
particular application. The current salary limitation
effective January 2019 is $192,300. Next slide. Project budget information, and that’s gonna include
your standard form 424A, your budget narrative and
detailed budget justification. It must be consistent
with the requirements of the FOA. Budgeted costs must reflect
the proposed activities. Forms, narrative, and
detailed justification do not count
toward the page limit. Budget line item descriptions and justification requirements
are explained in the FOA, and we suggest you
look at the table formats that are provided in the FOA to assist in
preparing your budgets. Next slide. Application
disqualification criteria. Your application
must be submitted electronically
through grants.gov by the date and time specified in the FOA unless an
exemption was granted two business days
prior to the deadline. If you successfully
submit multiple applications for the same project, and successfully submit
we mean the system takes it, we will only review the
last application received by the deadline. It’s the Office
of Grants Management that will deem your
application eligible. Your project
narrative must be double-spaced on the equivalent of a
8.5 by 11 page size paper with one-inch
margins on all sides, and font size not
less than 12 points. We want our
reviewers to be able to read your application. The application
also needs to meet the application
responsiveness criteria. Next slide please. As mentioned
earlier, your federal funds, including indirect
costs, should not exceed, or cannot exceed the
award ceiling of $400,000. The award floor
is set at $325,000. Your project
narrative should not exceed, or it may not exceed 50 pages, and the total application, including the project
narrative plus all appendices, does not exceed 75 pages. Next slide. Applications that
lack the required supporting documentation, or submit
additional appendix files will not be disqualified
from the competitive review. However, it may impact
your application scoring under the evaluation criteria. For example, if
you submit more pages that exceed the page limit, not all of the pages you submit will be submitted
through the review process. Be sure to follow the
submission instructions very carefully. Next slide. Eligible
applications will be reviewed and scored by a panel
of independent reviewers with technical expertise
in the applicable fields according to the criteria listed in the program announcement. The objective
review committee process is formal and confidential. Federal staff are available for questions and
to ensure the process is consistent and fair, but we do not participate
in discussion or scoring. The applications are
also going to be reviewed by OGM staff for administrative
and business compliance, and by program office staff
for programmatic compliance. Next slide please. The funding
decision for this FOA will either be made by the
Deputy Assistant Secretary for Minority Health, and/or the Deputy Assistant
Secretary on Women’s Health, and it will take
into consideration the following
additional factors: socioeconomically
disadvantaged areas as measured by
student participation in free and
reduced priced meals, geographic distribution
of award recipients across states and territories, representative balance
in rural and urban areas, and number and variety of
sports fitness activities to which the cohort
of youth participants will be exposed or
engaged across projects. They will make recommendations, and the
recommendations will come to me as the Grants
Management Officer, and my staff will
conduct a risk analysis. Next slide please. So the funding process. When we get to the
risk analysis phase, well, actually
before we even get there, we’re not obligated to
make any federal award as a result of
this announcement. Only the grants officer can
bind the federal government to the expenditure of funds. If you receive communications
to negotiate an award, or request additional
or clarifying information, this does not mean you
will receive an award. It only means
that your application is still under consideration. All award decisions,
including the level of funding if an award is made, are
final and you may not appeal. Next slide. Review of
risk posed by the applicant. I’m sorry. Go back one. Previous slide. There we go. For the risk analysis, OASH will
evaluate each application in the fundable
range for risks posed by the applicant
before issuing an award, and this is in
accordance with our regulation 45 CFR 75.205. OASH uses a risk-based approach and may consider any items such as the following
as stated in the FOA. This includes
applicants’ financial stability, quality of management systems and ability to meet
the management standards prescribed by the regulation, history of performance,
reports and findings from audits performed, and the applicant’s ability to effectively implement
statutory, regulatory, or other requirements imposed
on non-federal entities. Next slide. In
the funding process, it’s the notice of
award that notifies the successful
applicant of their selection, award amounts,
project, and budget periods. It includes any
conditions on the award. For example,
requirements that must be met as a condition of
receiving grant funds. It includes standard
terms and conditions, reporting requirements,
and contact information for the Office of
Grants Management and the program office. Next slide. If we do not
make an award to you because we
determine your organization does not meet either or both of the minimum
qualification standards as described in the regulation, we must report
that determination to FAPIIS, if certain
conditions of the reg apply. At a minimum, if you’re a
prior federal award recipient, information in the
system must indicate that your
organization demonstrates a satisfactory record
of executing programs or activities under federal
grants, cooperative agreements, or procurement awards, and integrity
and business ethics. All of this information
in FAPIIS is available to us and to other
federal agencies to review when considering
you for an award. Next slide. The Office of Grants
Management, my office, is the official
contact for the grantee. All official
communication related to the grant is between OGM
and the successful applicant. The program office will
notify unsuccessful applicants by a letter. Next slide. I’ll turn it back
over to Sonsiere. SONSIERE: All right.
Thank you very much, and thank you to all our
presenters this afternoon. Now we will begin our
question and answer segment of today’s webinar. Please note that
if for any reason we are unable to
answer all questions before the end
of today’s webinar, please send us
your email address with your question and we will forward your
inquiry to the presenter and respond via email. Now we will begin
with our questions. Starting first and this question is for our program
staff, if you would. This question, the
individual would like to know whether
applications may be submitted that focus on a
local metropolitan area, such as a city. Is it possible for
an applicant to submit an application
that’s focused on serving the youth in the city, and with the
identified communities or neighborhoods
within that city? TISH: And the answer
to that question is yes. Proposals must describe, or you should
describe in your proposal the geographic
indicators and the data from representatives
probability-based sample surveys or other
representative population data. The demographics
and characteristics of that population to be served should be well-defined, and they should include
racial, ethnic, gender, socioeconomic status,
and geographic location. SONSIERE: Thank you very much. The next question is
focused specifically in the target population. And that is the funding
opportunity announcement states that the focus is on socioeconomically
disadvantaged minority, racial and
ethnic minority youths, and that also includes girls. Can you tell us if
that also would allow an applicant to
submit an application to serve populations of
youths with differing needs, such as autism or developmentally
delayed populations? TISH: So the answer to
that question as well is yes. The target population
should be defined based on the data that you have
found from your local area and community. You should include any
areas of disadvantage, may that be
physical or economical, or socioeconomic,
and minority groups. We should also make sure
that you provide emphasis on the fact that
they are sixth, seventh, and eighth grade participants that reside in the
communities where there are no or few youth sports
programs that exist. SONSIERE: Thank you. The next question is
concerning the requirement for fresh fruits and vegetables. And this question is
for Scott, if you would. If you can let us
know if it’s allowable for an applicant to
propose the purchase of fresh fruits and
vegetables for the youth to be served by the program. DR. MOORE:
Generally, costs are gonna be allowable and
allocable, or allowable. If they’re related to furthering
the — and they’re justified in furtherance of
the funded project. SONSIERE: Thank you.
Next, Felix, if you would. If you could tell
us where we can locate the physical
activity guidelines. DR. LORENZO: The physical
activity guidelines link will be provided
in the documents that are posted in the FAQ
at the end of this webinar. Please refer to those. SONSIERE: Okay. Thank you. The next question, can you tell me if
we, as applicants, need to provide baseline
data for our participants, or may we just use information
that we’re familiar with for our community? DR. LORENZO: No. It is imperative that we
provide baseline information for your cohort selected. As indicated in
the presentation, ideally two weeks
prior to intervention you will collect that data. SONSIERE: Okay.
Thank you very much. Next, can you tell us
where we could locate data about youth
participation in sports? Are there
resources available in which we can learn more about that? Would that
perhaps be also located in the additional
resources that OMH would post to their site? DR. LORENZO: Correct. There will be more
information posted on that link and
resources guide. Given the need for youth
sports participation data, it’s one of the
reasons we have this FOA out, because we are
interested in learning more about the needs in
those communities. SONSIERE: Okay. Next, would you
clarify please, Tish, are applicants required
to serve 130 participants over the two years,
or is it the expectation for OMH and OWH
that an applicant actually propose
plans to serve a minimum of 130 participants per year? TISH: So the FOA
states that you are to serve 130 participants over
the course of the program. So within the
two years you can — sorry. Let’s do this again. So each project must
demonstrate a cohort of no fewer than 130
youths in sixth, seventh, and eighth grade to complete
the intervention each year, and must maintain a
comparison group equivalent to that intervention group size. SONSIERE: Okay. And next question is
also regarding the cohort, and Felix if you would, if
you could take this question. Is it the intent that
the applicant develop plans to serve youths
that are a number of youths
representing sixth, seventh, and eighth grades for
the intervention cohorts, or might an
applicant develop a proposal where they are
planning to serve youths that are in sixth
and seventh grade, and not including eighth
grade? Would that be allowable? DR. LORENZO: Yes. That is an allowable submission. SONSIERE: Okay. And
if you would Scott, if you would
clarify the budget period, and the project
period for this grant. DR. MOORE: Customarily, the
budget periods are 12 months. The project period, the
entire project period — SONSIERE: Two years, I believe, with limited
competition for a third year. DR. MOORE: Yes. SONSIERE: Potentially. DR. MOORE: Correct. SONSIERE: Okay. So next, if you would
Felix or Tish or Beth, if you would tell
us if an applicant is planning to work
with a local center that would
provide physical space for actually
implementing their program, is that allowable
part of the plan? TISH: Yes.
Absolutely is allowable as a part of the plan, and they should be included in your memorandum of agreement, and a signed
document should be submitted that entails the
roles and responsibilities of that partnership. SONSIERE: Okay. And next, we have an inquiry
regarding Shape America. If you would, if
you could let us know if the Shape America, the National
Standards for Sports Coaching, if that information
would also be provided in the resource link
that OMH and OWH plan to post later this week. DR. LORENZO: Correct. More information will
be provided on that link. Just wanted to note
that while we recommend that all coaches
complete the training aligned with Shape America, we are also allowing
any comparable training that they might
receive in lieu of that one. SONSIERE: Okay. Thank you. And next, can you tell
me if an organization — this question is for grants — if an organization
has an existing program and they would like to continue
to conduct their program, the same program
that’s been funded by another federal agency, is it allowable that
they submit an application for that same program? DR. MOORE: To the extent
that the funding streams don’t overlap, or don’t result in the
federal government paying for something that’s
already been paid for. SONSIERE: Okay. Thank you. And so next, the
next question is, if an applicant is proposing
to provide programming to the youths beyond
the required six months in your funding
opportunity announcement, is that allowable as
part of the program plan? If an applicant proposes
to serve the same cohorts, the minimum of 130
youths beyond the six months, and in fact plans to
serve them for two semesters of a school year,
is that allowable? TISH: Yes. That is allowable. We are asking that
you recruit actually more participants than necessary to meet the 130 requirement. We also are
expecting that you provide in your program plan an outline for all of the activities
that would keep the youths engaged in the program
beyond the six months, and within the two
years that you are funded. SONSIERE: Okay. And next, this next
question is for Scott. If as an
applicant, we’re working with a local coalition that includes longstanding relationships
with local agencies, and our plan is to
provide or subcontract with our partner
agencies to actually implement some part of a
proposed program plan, are those agencies
that we subcontract with, are they
considered sub-awardees, and if so, are
they required also to have SAM’s
registration or meet the other
requirements as noted? DR. MOORE: In general, yes. SONSIERE: Okay. And next, the next question is regarding the
national guidelines. If you would Tish or Felix, if you could let us know, we know that the
national guidelines indicate 60 minutes
of vigorous activity, physical activity per day. Does that mean
that as an applicant I’m required to plan for
programming seven days a week, or if we plan to
interact and implement our program four
or five days a week, how might we actually
meet that requirement? If you could provide us
with an example or two, that would be great. DR. LORENZO: The
physical guidelines require that youths
complete at least 60 minutes of daily moderate
to vigorous intensity of physical activity for
each week of the programming. It’s up to the
applicants to determine how the 60 minutes per day of
moderate to vigorous exercise will be achieved. For example, it
wouldn’t make you ineligible to break up the 60
minutes into two sessions, or if you have for example, a combination of
different sports to meet up, or physical activity to
meet up those 60 minutes. Additionally, let’s
say for the weekend you develop an action plan to achieve the
physical activity requirements via a documented log book, or through partnerships
with local community centers, or recreationally
that would allow you to ensure that the
participants are meeting the 60 minutes of
physical activity outside of that weekly
program that you’ve created. SONSIERE: Okay. Very good. And so next question
is for Scott or Grants. And that is if you
would just say it again what the maximum amount, or the ceiling amount
that an applicant may request? DR. MOORE: So the
awards ceiling in $400,000, and the award floor is $325,000, and this is located in the
FOA on both page 12 and 15. SONSIERE: Okay. Thank you. And so next question
is for Felix or for Tish. If you would, can
you share with us if there is a
definition for what a sport is? And then from
that, if for example, if dance would be
considered a sport? So if we can get the
definition for a sport, and if you could let us know
if dance is considered a sport. DR. LORENZO: Definitely. So each applicant is
expected to implement sports programming, and we’ve defined
sports in the FOA as all forms of
physical activity, which through
organized participation aim to improve or
maintain physical literacy, fitness and well mental being, as well as form
social relationships and include an
element of competition, whether that’s
individually or with others. Examples of non-traditional
sports would include dance. They also include adventure-
based sport programming such as hiking,
climbing, and mountain biking. SONSIERE: Okay. And where might we
locate that definition for sports again? DR. LORENZO: There
is a section listed, definitions,
specifically in the FOA. SONSIERE: Okay. Thank you. Okay. Next, can you tell us
if there is a requirement for partners in this FOA? Is
there a partner requirement? TISH: Yes. There is a partner requirement. Each applicant
under the YES Initiative must serve as a lead agency for collaborative
partnership for at least two entities in
that partnership, and one of those
entities must include an institution of
higher education. Other possible
partners can include, but are not limited to,
local school districts, community, and
faith-based groups, sports recreation organizations, public health entities,
community health centers, caregivers and family members. SONSIERE: Okay. Thank you. Can you tell us
if local governments are allowed to be
applicants for this FOA? MALE AND FEMALE: Yes. SONSIERE: Okay. Thank you. [Laughter] We all agree on that. Okay. And also, another
question is whether or not a college can qualify as an institution
of higher education. DR. MOORE: Yes.
SONSIERE: Okay. And next, if you would Tish, if you could clarify for us. We did hear you
mention a transportation plan, but can you tell
us if an applicant is required to
provide transportation home for participants? Let’s say for example the applicant plans on
implementing their program at a neighborhood school, and their plan is to
have a parent pick up, or a shuttle for
parents to actually pick up the youths and to drop
them off after the program. Is that allowable? TISH: That is
absolutely allowable, but it will need to be submitted as a documented plan
for how transportation will transpire. Transportation does
not necessarily have to mean a purchase of a vehicle, or a purchase of bus
passes and things of that sort. Whatever the
neighborhood or community that you’re serving; their transportation plan
should be clearly defined. It could be a walking
plan for a camp counselor, or a sports coach to
actually facilitate safe travel from the program
site to the home site. SONSIERE: Okay. And so next if you
would, either Tish or Felix, if you could let us know
if there’s a minimum length of time for this intervention. That is, may a
program propose to serve the intervention cohort
for a period of three months, or is the
requirement six months, or can they go beyond the
six months to nine months. So if possible if you
could clarify that for us? TISH: The requirement,
the minimum is six months. So anything beyond
that is up to your agency, your organization,
your partners to define, but the minimum is six months. SONSIERE: Okay. And so next we have a
question for an applicant that’s proposing one
sport as the main or lead if you will for their project, and they’re
considering exposing youths to other sports
during that six-month space. Is that allowable, or not? DR. LORENZO: Certainly.
That would be allowable. Again, we ask that you
please describe in detail what the other sports would be, and how they would
allow to complete the mission of your proposed program. SONSIERE: Okay. And so the next question is, can you tell us if the evaluator should be someone
different from the individual who actually designs
and implements the program? DR. LORENZO: So
for best practices, OMH recommends that we
use an external evaluator. SONSIERE: Okay. Thank you. The next question. Can you tell us if
the proposed project is required to be implemented
in an opportunity zone? DR. LORENZO: No. Opportunity zones
would receive preference, but you are not required
to be in an opportunity zone. SONSIERE: Okay. And also, this question
is specific to evaluation, or planning for the evaluation. If you would, if
you could let us know whether or not an applicant
may recruit participants from their control group, at the same site
and same location where they actually implement
their intervention program? That is, that they
actually select from and pull their control group from the same
neighborhood site or program in which they would
implement their intervention? DR. LORENZO: As long
as the control group is comparable to
your intervention group, and you outline
the characteristics, the demographics as
outlined in the FOA, that would not be an issue. SONSIERE: Okay. And so we have a
related question from a Boys and Girls Club. They are interested
in actually identifying one of the Boys and Girls
Clubs within their community as the intervention site, and then a similar
Boys and Girls Club in the same MSA, or metropolitan
statistical area, in an area that’s very
similar in characteristics to their intervention group, they’re proposing to identify
another Boys and Girls Club as their control site. Is that allowable based on the
requirements through your FOA? DR. LORENZO: Yes.
That would be allowable. Again, we would just
require that you provide specific details of
the geographic area which you are selecting from. SONSIERE: Okay.
The next question, and that is
applicant wants to know, because the FOA mentions YRBS. Are they
required to use the YRBS, or may they use another
population based survey? DR. LORENZO: It
is possible to use another population-based survey. SONSIERE: Okay. And next question is
for Scott if you would. If you could let us
know what is acceptable as proof of
being a nonprofit body if you are an
organization that does not have a 501(C)(3) status. DR. MOORE: Documentation
might include an IRS letter, other forms that
you’ve filed with the state, registering as a business,
something of that nature. Businesses are regulated
and governed differently by state, so it tends to vary. SONSIERE: Okay. Thank you. The next question is concerning
submitting the application, and that is we have an
applicant who has noted that the CFDA numbers, and it’s two offices
that are actually working collaboratively
for this announcement. So are applicants
required to list those numbers in order to apply? DR. MOORE: Just one.
SONSIERE: Okay. Thank you. The next question is
that a potential applicant wants to know if they
are awarded $400,000, which is the
maximum award for year one, does that mean that
they will receive 400k for the second year? DR. MOORE: The second year — there is no requirement or — the second year is
essentially not guaranteed. It depends on the progress and the
continuation application, and how you justify the
budget or the continuation, and the amount
of available funds that we have
during the budget cycle. SONSIERE: Okay. Thank you. And so the next
question is concerning the SAM registration, and that is if you
could clarify first Scott. Is it that the
SAM’s registration, is that for the
individual researcher, or the applicant organization? DR. MOORE: The
SAM’s registration is for the organization. So the sequence of
events is that the organization would have a DUNS number, would then apply
for, or register in SAM with enough lead
time for it to sync up with the
grants.gov for grants.gov to allow the
submission to occur. So if you’re an organization and you don’t
have a DUNS number, you might want to go ahead and get started on that now. Get registered in SAM
as soon as you get it, and make sure that
everything syncs up. SONSIERE: Okay. We have a question for
an organization who knows that they have a SAM’s number, but they have not
applied for federal funds. Would they be
considered a new organization? DR. MOORE: No. Once you’re registered in SAM, then you should be good to go so long as your
registration is still active. You may want to
check your expiration date to make sure that
your SAM’s registration is gonna be valid at the
time you submit your proposal. SONSIERE: And would
it also be necessary that the SAM
registration be valid until the
anticipated date as posted in the FOA for the award? Is that important as well? DR. MOORE: Yes. SONSIERE: Okay. All right. And so the next question is regarding the budget
detail that’s needed. So can you tell us
Scott, if it’s required for an applicant to
provide the budget detail for year one and for year two? DR. MOORE: Yes. SONSIERE: Okay. And so the
just-in-time requirements. I noticed during
your presentation either Tish or Felix, we noticed that
there was a just-in-time, and an IRB. If you could tell
us more about why there’s a requirement
for a just-in-time letter, or why an IRB is required. If you could tell us the
audience more about that, we’ve received a
question about an IRB. If you could just let
us know what it is first the acronym and — DR. LORENZO: Yes. Of course. The applicant must
submit with the application, as we said, a signed
letter by authorized official assuring that if funded, you will be
submitting an application to the institutional
review board for approval. This is important
because all research should be
conducted under guidelines that protect participants, make sure that we are
conducting data research in a safe and equitable manner. SONSIERE: Okay. Thank you. And the next
question is for Scott. We noticed on your
slide there was a maximum, if you will, of a
salary cap for $192,300. Does that amount
represent the maximum for a specific staff,
or staffing for a person, or is it the
maximum amount for salary and benefits for all
positions for a proposed grant? DR. MOORE: So this is
described in the FOA, and it applies to — it’s a cap for an
individual salary working on the project. SONSIERE: Okay. Very good. And then our last question, and that is if you
would clarify for us again what the minimum number
of participants are per year for each year of the
two-year project period for the YES Initiative. DR. LORENZO: Each
project must demonstrate no fewer than 130 youths for
each year of this intervention. SONSIERE: That would be
for the intervention group? DR. LORENZO: Correct. SONSIERE: And what
about for the control or the comparison group? DR. LORENZO: The
control comparison group should be equivalent in number. SONSIERE: Okay. All
right. Thank you very much. So I’d like to thank
our presenters today. We’ve had just a
great time learning more about the YES Initiative, as well as responding to
questions from our participants. If for any reason your
question was not answered this afternoon, we ask that you
submit your question with your email address and we will ensure
that you will receive an email response from the
appropriate presenter today. Thank you again, and
we’d like to wish you all good luck with
your timely submission of your competitive application. Have a wonderful
afternoon, and goodbye.

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